Part-time Administrative Coordinator
Job ID: 42628
Sector: Administrative
Employment Type: Contract To Hire
Date Added: 05/27/2026
This position is ideal for an experienced administrative professional who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in keeping people, schedules, and projects organized.
Schedule & Work Environment
- Part-time, approximately 20–25 hours per week
- Flexible schedule, ideally 4–5 hours per day across 4–5 days per week
- Potential flexibility down to approximately 15 hours per week for the right candidate
- 100% onsite in Sussex, WI
- Temp-to-hire opportunity with long-term potential
Key Responsibilities
- Coordinate calendars, meetings, and schedules for company leaders
- Organize Board meetings, leadership meetings, and other business-related events
- Prepare meeting materials, agendas, presentations, and supporting documentation
- Assist with company-wide events, employee activities, and special projects
- Provide administrative support to members of the engineering, sales, and leadership teams
- Create and edit professional documents, reports, presentations, and correspondence
- Compile and distribute monthly reports and other recurring business information
- Maintain organized electronic and physical filing systems
- Assist with travel arrangements, meeting logistics, and catering coordination as needed
- Provide light administrative support related to HR activities and employee communications
- Serve as a dependable point of contact for internal communications and follow-up items
- Support various clerical and administrative functions that help keep the organization running efficiently
Qualifications
- 3+ years of administrative, executive assistant, office coordinator, or related experience
- Strong proficiency with Microsoft Office, particularly Outlook, Word, and PowerPoint
- Excellent calendar management and scheduling skills
- Strong written and verbal communication abilities
- Exceptional attention to detail and organizational skills
- Ability to manage multiple priorities and deadlines simultaneously
- Comfortable interacting with executives, department leaders, and employees across the organization
- Professional demeanor with the ability to handle confidential information appropriately
Preferred Qualifications
- Experience supporting senior leadership teams
- Experience coordinating meetings, events, or board-related activities
- Prior exposure to HR, manufacturing, engineering, or professional office environments
What Makes Someone Successful in This Role
- Highly organized and proactive
- Strong follow-through and ownership mentality
- Comfortable shifting priorities throughout the day
- Detail-oriented without losing sight of the bigger picture
- Enjoys supporting others and being the “go-to” person who keeps things running smoothly