Administrative Assistant (Temporary)
Job ID: 42888
Sector: Administrative
Employment Type: Temporary
Date Added: 07/29/2026
Racine, WI (100% Onsite)
Temporary with Potential for Temp-to-Hire
We’re partnering with a respected nonprofit organization in Racine to identify a polished Administrative Assistant who enjoys variety, takes initiative, and thrives in a collaborative executive office.
This position supports three senior leaders and serves as a key resource to executive leadership and board members. We’re looking for someone who can think ahead, anticipate needs, and confidently handle a wide variety of administrative and project-based responsibilities.
Schedule
- 100% onsite in Racine.
- Hours are approximately 7:00–7:30 AM to 2:30–3:00 PM.
What You’ll Do
- Provide executive support to three senior leaders.
- Coordinate board and leadership meetings, prepare meeting materials, and take accurate, confidential meeting minutes.
- Create professional presentations, correspondence, and other executive-level documents.
- Assist with light calendar coordination, meeting logistics, and follow-up on action items.
- Process invoices, purchase orders, expense reports, and corporate credit card reconciliations.
- Coordinate office purchases, supplies, and occasional errands for meetings or special events.
- Work with vendors and internal departments to keep projects and administrative tasks moving forward.
- Answer and route occasional phone calls and greet visitors in a professional manner.
- Help maintain an organized executive office, including light office upkeep between scheduled cleaning services.
- Jump in wherever needed to support leadership and special projects.
What We’re Looking For
- 3+ years of administrative support experience preferably with senior leadership.
- Highly organized with exceptional attention to detail.
- A proactive mindset—you don’t wait to be told what needs to be done.
- Strong written and verbal communication skills.
- Ability to manage confidential information with professionalism and discretion.
- Experience creating polished presentations and executive correspondence.
- Comfortable working in a Mac/Apple environment.
- Proficiency with Microsoft Outlook and Microsoft Office.
- Familiarity with AI tools such as ChatGPT or Microsoft Copilot is a plus. We’re looking for someone who embraces technology to improve efficiency.