Office Coordinator (Temp-to-Hire)
Job ID: 43218
Sector: Administrative
Employment Type: Contract To Hire
Date Added: 10/05/2026
Unlike a traditional customer service or front-office coordinator position, this role is primarily behind the scenes, with a strong focus on internal communication, documentation, labor tracking, reporting, and keeping projects organized. Approximately 25% of the position will involve phone/customer communication, with the remainder focused largely on administrative and internal coordination.
This could be a great opportunity for someone who enjoys staying organized, following up on details, working with multiple departments, and helping a busy operational team stay on track. This role is 100% onsite Monday through Friday with hours of 7am to 4pm.
Responsibilities
- Provide administrative and operational support to the Mitigation team and department leadership.
- Coordinate information and communication between project managers, field employees, accounting, and other internal departments.
- Review and process crew timesheets, track labor hours/costs, and follow up on missing or inaccurate information.
- Maintain project files and documentation, including work authorizations, purchase orders, subcontractor information, and other job-related records.
- Prepare and update reports, spreadsheets, tracking tools, and project information within company systems.
- Assist with scheduling, staffing information, training records, equipment tracking, and other departmental needs.
- Communicate professionally with customers, employees, vendors, and other stakeholders while helping ensure projects and administrative deadlines stay on track
Qualifications
- High school diploma required; associate degree is a plus.
- Previous experience in administrative support, office coordination, operations, project coordination, or a similar role.
- Strong organizational skills and attention to detail with the ability to manage multiple priorities.
- Comfortable working with timesheets, reports, spreadsheets, data entry, and detailed documentation.
- Strong communication and interpersonal skills with a professional, customer-service-oriented approach.
- Ability to work independently, solve problems, and proactively follow up when information is missing.
- Proficiency with Microsoft Office; experience in construction, restoration, field services, or project/job-tracking systems is a plus.