Business and Finance Associate

Our client is an organization in the Fox Valley area looking for a Business and Finance Associate. Our client is looking for someone with related experience, strong attention to detail and excellent collaboration skills.

The salary for this role is $30/hr.

The Business and Finance Associate will be responsible for, but not limited to, the following:

RESPONSIBILITIES

Accounting & Financial Operations

• Manage accounts payable and accounts receivable processes, ensuring timely and accurate processing of invoices, payments, and collections.
• Process payroll and maintain payroll-related records while ensuring compliance with company policies and applicable regulations.
• Perform general accounting duties including journal entries, account reconciliations, and maintenance of financial records.
• Support month-end and year-end close activities.
• Coordinate with external accounting and tax professionals regarding tax filings, quarterly tax payments, and compliance requirements.

Client Billing & Revenue Management

• Administer the company’s twice-monthly client billing cycle.
• Generate invoices based on project proposals, contracts, and client agreements.
• Monitor project activity and ensure billing aligns with completed work and contractual terms.
• Track consultant utilization, billable hours, and billing rates to support accurate invoicing and revenue reporting.
• Assist with collections and client account inquiries as needed.

Financial Reporting & Analysis

• Prepare recurring financial reports for consultants, trainers, company ownership, and leadership teams.
• Support monthly and bi-weekly financial reporting processes.
• Assist with preparation of profit and loss statements, revenue analysis, and year-to-date performance reporting.
• Maintain financial data and provide insights to support operational and strategic decision-making.
• Help identify opportunities to improve reporting efficiency and financial processes.

Human Resources & Administrative Support

• Prepare employment-related documentation, including offer letters and employment agreements.
• Support new employee onboarding activities and maintain employee records.
• Assist with employee benefits administration, including 401(k) coordination and enrollment support.
• Serve as a liaison with benefit providers and external vendors.
• Maintain positive relationships with key vendors and support administrative operations as needed.

Systems & Process Improvement

• Utilize QuickBooks to manage accounting and financial activities.
• Support the organization’s planned transition from QuickBooks Desktop to QuickBooks Online.
• Recommend and implement process improvements that enhance efficiency, accuracy, and scalability across finance and administrative functions.

The Business and Finance Associate will possess the following:

EXPERIENCE REQUIRED

• Bachelor’s degree in accounting or closely related field.
• Accounting experience preferred.
• QuickBooks experience preferred
• Strong attention to detail.
• Excellent written and verbal communication skills

Equal Opportunity Employer