Accounts Payable Associate

Our client is an organization in the Green Bay area looking for an Accounts Payable Associate. Our client is looking for a detail-oriented accounting professional with experience managing the full accounts payable cycle. This individual will be responsible for processing invoices, coordinating payments, maintaining vendor relationships, and ensuring accurate financial records. The ideal candidate is organized, dependable, and comfortable managing multiple priorities in a fast-paced accounting environment.

The Accounts Payable Associate will be responsible for, but not limited to, the following:

RESPONSIBILITIES

• Manage accounts payable transactions from initial invoice receipt through payment processing.
• Review, code, and enter vendor invoices accurately and within established deadlines.
• Match invoices with purchase orders, receiving documentation, and appropriate approvals.
• Prepare and process vendor payments, including checks, ACH transactions, and other payment methods.
• Maintain accurate vendor records and ensure supporting documentation is properly organized.
• Review vendor statements and reconcile outstanding balances to identify discrepancies.
• Research and resolve invoice, pricing, and payment issues in collaboration with vendors and internal departments.
• Monitor outstanding invoices and ensure payments are processed in accordance with established terms.
• Respond to vendor inquiries regarding invoice status, payment timing, and account balances.
• Assist with accounts payable reconciliations and month-end close activities.
• Review expense reports and other payment requests for accuracy and appropriate approvals.
• Maintain compliance with internal accounting policies, procedures, and controls.
• Partner with purchasing, operations, and other departments to resolve accounts payable questions.
• Support the preparation of accounts payable reports and provide information to the accounting team as needed.
• Identify opportunities to improve invoice processing, payment procedures, and overall efficiency.
• Assist with additional accounting responsibilities and special projects as business needs evolve.

The Accounts Payable Associate will possess the following:

EXPERIENCE REQUIRED

• 2+ years of full-cycle accounts payable experience required.
• Strong understanding of invoice processing, account coding, vendor reconciliations, and payment preparation.
• Experience with purchase order matching and resolving invoice discrepancies.
• Familiarity with general ledger accounting and month-end close activities preferred.
• Experience working with accounting software or ERP systems.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail with a high level of accuracy in financial data entry and processing.
• Excellent organizational and time management skills with the ability to manage multiple deadlines.
• Strong analytical and problem-solving skills with the ability to research and resolve discrepancies independently.
• Excellent communication and customer service skills with the ability to build positive relationships with vendors and internal teams.
• Ability to work independently while contributing to a collaborative accounting department.
• Dependable, proactive, and comfortable handling confidential financial information.
• Associate or bachelor’s degree in Accounting, Finance, or a related field preferred but not required.

Equal Opportunity Employer

The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. Actual compensation is influenced by a variety of factors including, but not limited to, skills, experience level, and overall qualifications. This role may also be eligible to participate in company-sponsored benefits, subject to the rules governing those programs.