Family Office Coordinator
Our client is a well-established private investment organization in downtown Chicago is seeking a Family Office Coordinator. Support senior stakeholders with day-to-day requests, financial administration, and coordination across vendors and internal teams. The position requires strong relationship management, discretion, and the ability to anticipate needs in a fast-paced environment.
Offers great benefit package, including employee covered healthcare, pension plan, free parking & gym, fun outings, and fantastic office space with amazing city views!
KEY RESPONSIBILITIES
- Serve as a primary point of contact for senior stakeholders; manage time-sensitive requests
- Process and track invoices, payments, and vendor communications
- Coordinate financial activities (wires, funding requests, recurring payments, taxes, etc.)
- Review and manage insurance policies, renewals, and related payments
- Support meeting logistics, documentation, and approvals
- Assist with special projects, research, and operational coordination
- Maintain organized records and handle sensitive documents with confidentiality
- Provide team support and backup coverage as needed
QUALIFICATIONS
- College degree
- 3–5+ years of experience in administrative, operations, or client service roles
- Experience handling vendors, payments, and financial processes preferred
- Strong organizational skills with high attention to detail
- Ability to manage multiple priorities and work proactively
- Excellent communication skills and professionalism
- High level of discretion and confidentiality
Pay Transparency Statement: The compensation philosophy reflects the Company’s reasonable expectation at the time of posting. We consider a number of factors when making individual compensation decisions including, but not limited to, skill sets, experience and training, and other business needs. This role may also be eligible to participate in a discretionary incentive program, subject to the rules governing the program.